HR Generalist

We are seeking a hands-on and dependable HR Generalist to manage end-to-end human resource functions and support the company’s growth as project volume and headcount expand. This role is critical in strengthening HR operations, ensuring compliance and building a positive and well-structured workplace culture in a fast-growing EPCC environment.

Key Responsibilities:

Talent Acquisition & Employer Branding

• Manage full-cycle recruitment including job descriptions, sourcing, screening, interviews, and offers.
• Build talent pipelines for technical, project, and commercial roles (campus and lateral hiring).
• Support employer branding initiatives across the careers page and university engagement.

Onboarding, Employee Lifecycle & Records

• Coordinate structured onboarding and offboarding processes.
• Maintain organisation charts, job descriptions, and employee records in compliance with PDPA.
• Manage probation confirmations, internal movements, and exit interviews.

Payroll, Benefits & HR Operations (Vendor-Managed)

• Act as process owner for outsourced payroll and benefits administration.
• Consolidate and validate payroll inputs (new hires, allowances, overtime, claims, leave).
• Review vendor calculations and ensure timely statutory submissions (EPF, SOCSO, EIS, PCB).
• Handle employee payroll queries, vendor coordination, and monthly reconciliations.
• Support annual salary review and bonus exercises (data preparation and letters).

Performance Management, Learning & Culture

• Coordinate performance management cycles including goal setting, reviews, and improvement plans.
• Manage HRD Corp training plans, claims, and competency tracking.
• Drive employee engagement initiatives such as townhalls, surveys, recognition, and CSR activities.

Policy, Compliance & Employee Relations

• Draft and maintain the Employee Handbook and HR policies in line with Employment Act, IR Act, OSHA, and PDPA.
• Advise managers on fair HR practices and handle disciplinary documentation.
• Maintain audit-ready HR records and liaise with regulators, insurers, and service providers.

HR Systems & Process Improvement

• Implement and optimise HR systems (leave, attendance, employee records).
• Develop simple HR dashboards (headcount, attrition, hiring progress, training hours).
• Standardise HR templates, SOPs, and checklists to support scalability.

Office & Administrative Support (Light Scope)

• Coordinate office administration, vendors, asset records, and company events.
• Support basic HSE onboarding in collaboration with Project / HSSE teams.

Position Requirements

• Diploma or Degree in Human Resources, Business Administration, or related field.
• Minimum 3–5 years of HR generalist experience, preferably in SME, engineering, construction, or project-based environments.
• Sound knowledge of Malaysian labour laws (Employment Act, IR Act, OSHA, PDPA, HRD Corp).
• Experience working with outsourced payroll vendors and HR systems.
• Strong organisational skills, discretion, and ability to work independently.
• Good command of English and Bahasa Malaysia (Mandarin is an advantage).